Purchasing Policies and Procedures

To ensure that adequate controls exist over the purchasing and receipt of goods and services, the College has established the following policies: 

• Authorized officials may only execute purchases of goods and services. Acquisition of goods or services in excess of $5,000 shall require the prior approval of the Executive Committee of the Board of Trustees. The Dean may approve all purchases of $5,000 or less.
• Verification of sufficient funds is require.
• Competitive bidding procedures must be followed for the acquisition of all contractual services and the acquisition of goods or services in excess of $3,000.
• For those items thought to be material but not subject to competitive bidding, an adequate number of price quotations must be obtained and reviewed before any orders are placed.
• The splitting of orders to avoid higher levels of approval is strictly prohibited
• Material changes to contracts or purchase requisitions shall be subject to the same controls and approvals as the original agreement.

NOTE:  These policies may be subject to modification if funds disbursed under grants or related regulations impose requirements that differ from the College’s policies.